Event Duplication Wizard (Reference)

The Event Duplication Wizard provides a guided process for duplicating an event with its performances. It duplicates everything in an existing event and is especially useful for building next year's season or multiple events at one time. There are three steps, each of which changes what appears on the wizard's screen:

  1. Step 1 sets the key parameters for copying
  2. Step 2 allows the user to customize the list of proposed performances
  3. Step 3 confirms the user's duplication settings before proceeding

The Event Duplication Wizard is available from the Duplicate button on the Event List Window with the submenu option Use duplicate play wizard to create new season/course sessions.

Event Duplication Step 1 Window   Top

Event Duplication Wizard >> Step 1
Event Duplication Wizard >> Step 1

The first step of the wizard controls the key duplication settings to use, including:

  • Start date for the first event
  • Which marketing information to copy or clear
  • Which on-sale flags to copy or clear

Initial Date

  • Date that you want the first new performance to occur
  • All duplicated performance and on-sales dates are calculated based on the existing performance offsets from this date (e.g. if initial date is January 1 and you are duplicating 3 performances that are each two days apart, they will be built on January 1, January 3, and January 5)

Fiscal Year

  • Default fiscal year for the new events
  • Can be changed in step 2 on a per event basis if you are duplicating events that cross seasons

Event Prefix

  • Initial characters to use in the event codes of the new events (e.g. if prefix is 17 and the current event codes are 16-ABC and 16-DEF, the new events will become 17-ABC and 17-DEF)
  • By default, the last two digits of the fiscal year
  • Accepts up to 5 characters

Include Performances

Copy Marketing

  • Indicates which of the fields on the Marketing Tab should be copied to new events
    • Genre used in ticket trove
    • Icons displayed in list
    • Default mail list
    • Sales notes (internal/external)
  • If not checked, field will be blank in the new event

Copy Onsale Flags

  • Indicates which on-sale flags to copy from the existing events:
    • Selling at box office
    • Selling via the internet
    • View on internet when not onsale
    • Selling at other outlets
  • If checked, the setting of the flag on the existing event is copied to the new event based on the same number of days prior to performance (e.g. if the original on-sale date was 58 days prior to the original performance date, then the new event will have an on-sale date 58 days prior to the new performance date)
  • If not checked, the flag is blank (not on-sale) in the new event

Cancel Button

Cancels the duplication process and closes the wizard

Step 2 Button

Moves the wizard to step 2

Event Duplication Step 2 Window   Top

Event Duplication Wizard >> Step 2
Event Duplication Wizard >> Step 2

The second step of the wizard allows the user to customize on a per event basis when the new event features should be, including:

  • The day and code of any individual event
  • The name of any duplicated event
  • The number of performances

The list of proposed events and performances (based on the settings entered in step 1) appears for review, including columns for:

Most of these fields can be manually adjusted on a per row basis to let you customize what will be built during the duplication process. Common adjustments on this screen include:

  • Unchecking Copy in the first column to disable copying of specific performances
  • Customizing the new event title(s), event code(s), fiscal year(s)
    • Changing a value for one performance on this list changes it for the whole event
  • Altering the performance date(s), and time(s)
    • Changing a value in one row only affects that performance
    • A in the Time Column indicates that the performance is a course with multiple classes at varied dates and times (which, if unedited, will follow the same pattern as the course being duplicated)
      • Changing a value for a course with multiple classes makes ALL classes in the new course take on the same new time
Step 1 Button

Moves the wizard back to step 1

Step 3 Button

Moves the wizard to step 3

Event Duplication Step 3 Window   Top

Event Duplication Wizard >> Step 3
Event Duplication Wizard >> Step 3

The third step of the wizard simply serves as a final confirmation before starting the event creation process.

Step 2 Button

Moves the wizard back to step 2

Build Button
  • Creates the events and performances as indicate by the current settings and closes the wizard
  • Depending on how many events and performances are being duplicated, this can take a little time