Add GL Account Top
![G/L Accounts Window](https://manual.theatremanager.com/processed_images/32105d714249fedf00.png)
G/L Accounts Window
![G/L Accounts Window](https://manual.theatremanager.com/processed_images/2412f9770d1076c700.png)
The General Ledger Chart of Accounts contains all the accounts your organization uses to assign funds throughout day-to-day operations. Adding a new General Ledger Account, or GL, requires 3 basic steps:
-
Assign an Account Type from the available options
-
Assign an Account Number that aligns with your existing Chart of Accounts
-
Write a description to help define what the G/L is intended for
The following tutorial demonstrates how to create a new G/L in the system.
Open the G/L Accounts Window
- From the Theatre Manager file menu, click Accounting
- Expand the General Ledger option by hovering over it
- Click the G/L Accounts option on the right hand side
- This will open up the G/L Accounts window
![General Ledger File Menu](https://manual.theatremanager.com/processed_images/d5007c30c121a45600.png)
General Ledger File Menu
![alt="General](https://manual.theatremanager.com/processed_images/d5007c30c121a45600.png)
Click New in the Toolbar
- In the G/L Accounts window
- Click "New" in the G/L Accounts toolbar
- This will open up the G/L Account Detail window
![New Button](https://manual.theatremanager.com/processed_images/e83e35b9acf9dbac00.png)
New Button
![alt="New](https://manual.theatremanager.com/processed_images/e83e35b9acf9dbac00.png)
Click Account Type Pull Down Menu
- Click the Account Type pull down menu
- This will display all the available options that can be assigned to this new account
![Account Type Pull Down](https://manual.theatremanager.com/processed_images/82d92e26f58aeb5f00.png)
Account Type Pull Down
![alt="Account](https://manual.theatremanager.com/processed_images/82d92e26f58aeb5f00.png)
Select Income From the List of Options
- From the list of options select Income
- For more information on what different Account Types mean, visit Wikipedia's entry for Chart of Accounts
![Account Type Options](https://manual.theatremanager.com/processed_images/37edfae0e4526ccd00.png)
Account Type Options
![alt="Account](https://manual.theatremanager.com/processed_images/37edfae0e4526ccd00.png)
Enter In Account Number
- Select the Account Number field
- Enter a 5-digit account number
- In this example, enter 4050-0
- This will serve as the Account Number for this G/L entry in the system
![Account Number](https://manual.theatremanager.com/processed_images/bfb05220f45d31c200.png)
Account Number
![alt="Account](https://manual.theatremanager.com/processed_images/bfb05220f45d31c200.png)
Click into the External Account Field
- By Selecting the External Account field the system will automatically fill whatever number was entered in the Account Number field into the External Account field
- Users can also hit tab on their keyboard to move from the Account Number field into the External Account field
- In our example, by either selecting the External Account field, or, hitting tab from inside the Account Number field, the system will auto populate the number 4050-0 into the External Account field
![External Account](https://manual.theatremanager.com/processed_images/d4d634bbb943b4a200.png)
External Account
![alt="External](https://manual.theatremanager.com/processed_images/d4d634bbb943b4a200.png)
Enter Description
- Click into the Description field
- Enter an appropriate description for the new G/L
- In our example, type in "Single Ticket Income"
- This will serve as the G/L for our organizations Single Ticket Income
![Description](https://manual.theatremanager.com/processed_images/3543fce9362c665600.png)
Description
![alt="Description"](https://manual.theatremanager.com/processed_images/3543fce9362c665600.png)
Check Status is Active
- Ensure the Status for the new G/L is set to Active
![Active Checkbox](https://manual.theatremanager.com/processed_images/e983e262f8cf478700.png)
Active Checkbox
![alt="Active](https://manual.theatremanager.com/processed_images/e983e262f8cf478700.png)
Credit or Debit
- Ensure the Account Balance is set correctly
- In our example, income accounts are always set to Credit
![Check Account Balance Setting](https://manual.theatremanager.com/processed_images/28aa55fe95fc99ba00.png)
Check Account Balance Setting
![alt="Check](https://manual.theatremanager.com/processed_images/28aa55fe95fc99ba00.png)
Click Save
- When ready, click the Save button
- This will close the G/L Account Detail window
![Click Save](https://manual.theatremanager.com/processed_images/95e2745a17c5372700.png)
Click Save
![alt="Click](https://manual.theatremanager.com/processed_images/95e2745a17c5372700.png)
New G/L In Chart of Accounts
- Back in the G/L Accounts list window, on the Income tab there will be a new entry for:
- Account # 4050-0 Single Ticket Income
![New G/L Listed](https://manual.theatremanager.com/processed_images/e2643b3b2e69ba3800.png)
New G/L Listed
![alt="New](https://manual.theatremanager.com/processed_images/e2643b3b2e69ba3800.png)
Congratulations! You've just completed the tutorial for creating a new G/L in Theatre Manager.