Company (Outlet) Preferences >> Accounting Tab (Reference)

Company Preferences >> Accounting Tab
Company Preferences >> Accounting Tab

The Accounting Tab allows changes to the company's accounting formats. Adjustments to the fiscal year and accounting format can be made here.

General Accounting Information   Top

Fiscal Year

This is the fiscal year that the company is currently in. Alter by clicking in the field and retyping the year. If you are ending one fiscal year and beginning another, you MUST use the Year-End Rollover Process (instead of changing this value).


Month Start

This is the month that the company's new fiscal year starts each year. Alter by clicking in the field and retyping the month. If the fiscal start month is changed after sales information has been posted to the G/L accounts, it may be necessary to recalculate G/L totals.


Store Years As - Start

If selected, the year stored in the G/L will be the year at the beginning of the fiscal year (e.g. 2015/2016 fiscal year dates will be stored as 2015). This also applies to the data in the supporting records (e.g. a donation with fiscal year of 2016 means that the donation is for the 2016-2017 season).


Store Years As - End

If selected, the year stored in the G/L will be the year at the end of the fiscal year (e.g. 2015/2016 fiscal year dates will be stored as 2016). This also applies to the data in the supporting records (e.g. a gift certificate with fiscal year of 2017 means that the donation is for the 2016-2017 season).


Internal Account Number Format   Top

Account # Format

Allows the account number to be up to 15 digits, excluding dashes, in any combination of numbers and dashes.


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Create Sample Accounts Button

This button will create a set of sample accounts if no accounts have been setup under Accounting >> G/L Accounts.


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Set Encryption Key Button

This button will edit the data encryption key used for data encryption processes.


Ticket Sales Deferred Revenue Rollover Options   Top

Day of Performance

Moves money for the performance from deferred to sales on the day of the performance.


Day After Performance

Moves money for the performance from deferred to sales on the day after the performance.


Day of First Performance

Moves money for the play from deferred to sales on the day of the first performance.


Day After Last Performance

Moves money for the play from deferred to sales on the day after the last performance date.


During Year End Rollover for Next Season

Moves money for the play from Deferred to Sales on the during the year-end rollover.


Default Sales Mode   Top

Sale (crosses A/R immediately)

Adds transactions to the accounts receivable ledger immediately.


Reservation Only (A/R created at payment)

Financial transactions are not created in the general ledger until the order has one or more of the following events happen to it:

  • First payment is made on the order
  • The order contains a donation or anything else except tickets
  • A user un-clicks this option next time it is put on account
  • The user tells the system to convert some or all orders from reservation only to real orders during end-of-day sales posting (it could depend on if the performances that the tickets are for has passed)

If you allow this feature, you may wish to set a preference for each employee for their default during order creation.


Do Not Allow Reservation Only

Will prevent the reservation only option from appearing at checkout. This is the PREFERRED option.


Foreign Currency: Other Country

This is where an optional country can be selected for accepted foreign currency when selling tickets. If the organization does not accept foreign currency, set the country to the home country.


Foreign Currency: Exchange Rate

This is where the exchange rate for converting from the local currency to the currency of the foreign country is entered. If the organization does not accept foreign currency, set the exchange rate to 1.000000.