Letter Info Window Top
{% left_image(path="images/letter-info-window.png", caption"Letter Info Window") %} The Letter Info Window opens when a new letter is created or by pressing the Info button on the Letter List Window. {% end %}
Letter Details: Name
File name of the Letter.
Letter Details: Email Subject
The email subject heading if the letter is designed to be emailed to patrons.
![Letter Details: Data Dropdown](https://manual.theatremanager.com/processed_images/25f1984dbbf13dec00.png)
![alt="Letter](https://manual.theatremanager.com/processed_images/25f1984dbbf13dec00.png)
The type of data file that can be contained within the letter. The merge fields on a letter follow the same principles as the search criteria on mail lists or reports.
Letter Details: Unsubscribe List
If an email is to be sent out with an unsubscribe capability on it, you need to specify a Mail List to track the unsubscribes. This allows you to pick a default for each mail list. you can use the same one for many letters if you want one common list for unsubscribe tracking. If none is specified as a default, you can always specify one on the Merge Window.
Letter Options: Base Template
A template Letter containing some base content or formatting that will be automatically included in creating this letter. An example of a template might be a letterhead. The default Normal template usually has nothing other than an empty page.
Letter Options: Access Groups
You can specify who has access to this letter using the access groups feature.
Letter Options: Active
Indicates if the displayed Letter is active or not
Letter Options: Cover Letter on Invoice Emails or Emailing Tickets
When checked:
- The letter must be based on patron information
- It must be active
- It cannot contain a row of fields in a table
If the above are true, the letter can be used as a cover letter template for emailing invoices or tickets to the patron from the order window.
Letter Options: Retain All History for Letter
Cannot automatically remove any letters from a patron's letter tab during any purge process set up in system preferences
Template Options: Make this Document a Template
The current letter will be saved as a template to be used for future letters