Finished Report Window (Reference)

Finished Report Window
Finished Report Window

Once a reported is created, it appears in a new window. A number of operations can be done from this window including printing the report. Refer to the report library for documentation on all reports in Theatre Manager.

Custom Button

A small drop down menu opens showing all custom categories to which the report can be added. Once a category is selected, the report will appear in that category for easy access alter.

Print Button

Opens the operating systems print dialog and prints the report.

Print Page Button

Opens the operating systems print dialog and prints the current page of the report.

PDF Button

Prints the entire report as a PDF using Theatre Manager's built-in PDF generator. The Save As Dialog for the operating system will open allowing the report to be saved as a PDF file.

Email Button

Allows you to email this report to one or more patrons who have email addresses in Theatre Manager. Any emailed report will be recorded into the corresponding patrons' letter history tab on their patron record.

Export Button

You can export some reports in Excel format or a tab-delimited text file.

Thumbnail Button

Show or hide the page list thumbwheels on the left side of the report.

Save Button

Saves the current report. This feature is not currently implemented.

Run Again Button

Re-runs (or refreshes) the report to retrieve the latest data from the database. There is a field on the upper right of the report window showing when the data was last retrieved for the report. The text is normally green. If it is red, then the data is from a report containing data retrieved more than 15 minutes prior.

Run Similar Button

Clicking this will open small drop down menu listing one or more other reports that use similar data to the report currently shown. This allows the user to use the same criteria but in a different format.

Show Preview Button

Using this button allows you to show (or hide) what the final printed report will look like. If the report appears too small in the window, click the Hide Preview Button to enlarge it.

Report Search Box

You can search for text in a completed report by typing text into the text area and hitting the Tab or Enter key. You will see that words highlight in the report and the number of matches within the report. If there are multiple text matches, the next and previous buttons navigate between results. Search is case sensitive.

Finished Report Context Menu   Top

Finished Report Context Menu
Finished Report Context Menu

Right-clicking (or Control-clicking on a Mac) on a finished report allows additional options:

  • Select all data in the report. You can also drag select the areas you are interested in.
  • Copy the selection of text that you can then paste into another application like Word or Excel
  • Show the Page List on the left side of the report as thumb nails.
  • Zoom to:
    • 100% (shows the page full size)
    • Zoom in (magnify the report a little more from its current view)
    • Zoom Out (make the text smaller than the current view to see more of the report area)
    • Zoom Fit (fit a single page of the report to the current available report window area)